[Federal Register: March 2, 1998 (Volume 63, Number 40)]
[Notices]               
[Page 10205-10208]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02mr98-45]

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DEPARTMENT OF DEFENSE

Department of the Army

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend system of records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed actions will be effective without further notice 
on April 1, 1998, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth

[[Page 10206]]

below followed by the notices, as amended, published in their entirety. 
The proposed amendments are not within the purview of subsection (r) of 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires 
the submission of a new or altered system report.
    Dated: February 24, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0001-20 SALL

System name:
    Congressional Inquiry File (February 22, 1993, 58 FR 10027).

Changes:
* * * * *

Retention and disposal:
    In the first sentence, change `5 years' to `2 years'.
* * * * *
A0001-20 SALL

System name:
    Congressional Inquiry File.

System location:
    Chief of Legislative Liaison, Office of the Secretary of the Army, 
101 Army Pentagon, Washington, DC 20310-0101.
    A segment of this system may exist at Department of the Army staff 
agencies, field operating agencies, major commands, installations, and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Any citizen who writes to a Member of Congress requesting that the 
Member solicit information from the Department of the Army on their 
behalf.

Categories of records in the system:
    Individual's request to the Member of Congress, the Member's 
inquiry to the Army, the Army's response, and relevant supporting 
documents.

Authority for maintenance of the system:
    10 U.S.C. 1034.

Purpose(s):
    To conduct necessary research and/or investigations so as to 
provide information responsive to Congressional inquiries.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on microfilm records in an 
automatic retrieval device.

Retrievability:
    Retrieved by Congressmen and individual's name.

Safeguards:
    Records are maintained in areas accessible only to authorized 
persons having official need therefor in the performance of their 
duties.

Retention and disposal:
    In the Chief of Legislative Liaison, Office of the Secretary of the 
Army, records are destroyed after 2 years. In other offices of 
legislative coordination and control at Army Staff level and at 
headquarters of major and subordinate commands, records are destroyed 
after 3 years; at lower echelons, records are destroyed after 2 years.

System manager(s) and address;
    Chief of Legislative Liaison, Office of the Secretary of the Army, 
101 Army Pentagon, Washington, DC 20310-0101.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Chief of Legislative Liaison, Office of the Secretary of the Army, 101 
Army Pentagon, Washington, DC 20310-0101; or to the legislative liaison 
and control officer at the Army Staff or field office known to have the 
record. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.
    For verification purposes, individual should provide the full name, 
current address and telephone number, and sufficient detail to permit 
locating the record.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief 
of Legislative Liaison, Office of the Secretary of the Army, 101 Army 
Pentagon, Washington, DC 20310-0101; or to the legislative liaison and 
control officer at the Army Staff or field office known to have the 
record. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.
    For verification purposes, individual should provide the full name, 
current address and telephone number, and sufficient detail to permit 
locating the record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual Member of Congress; Army records and reports.

Exemptions claimed for the system:
    None.
A0040-57a DASG

System name:
    DoD DNA Registry (October 3, 1997, 62 FR 51835).

Changes:
* * * * *

Retention and disposal:
    Delete the parenthetical phrase in the first paragraph `(pending 
final approval of this reduced retention period by the National 
Archives and Records Administration)'.
* * * * *
A0040-57a DASG

System name:
    Armed Forces Repository of Specimen Samples for the Identification 
of Remains.

System location:
    Armed Forces Repository of Specimen Samples for the Identification 
of Remains, Armed Forces Institute of Pathology, 16050 Industrial 
Drive, Gaithersburg, MD 20877-1414.

Categories of individuals covered by the system:
    Department of Defense military personnel (active and reserve).
    Civilian family members of Department of Defense military personnel 
(active and reserve) who voluntarily provide specimens for DNA typing 
for purpose of identifying the human remains of family members.
    DoD civilian and contractor personnel deploying with the armed 
forces.

[[Page 10207]]

    Other individuals may also be included in this system when the 
Armed Forces Institute of Pathology (AFIP) is requested by Federal, 
state, local and foreign authorities to identify human remains.

Categories of records in the system:
    Specimen collections from which a DNA typing can be obtained (oral 
swabs, blood and blood stains, bone, and tissue), and the DNA typing 
results. Accession number, specimen locator information, collection 
date, place of collection, individual's name, Social Security Number, 
right index fingerprint, signature, branch of service, sex, race and 
ethnic origin, address, place and date of birth, and relevant kindred 
information, past and present.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 131; 10 U.S.C. 
3013, Secretary of Army; 10 U.S.C. 5013, Secretary of the Navy; 10 
U.S.C. 8013, Secretary of the Air Force; E.O. 9397 (SSN); Deputy 
Secretary of Defense memorandum dated December 16, 1991; and Assistant 
Secretary of Defense (Health Affairs) memoranda dated January 5, 1993, 
March 9, 1994, April 2, 1996, and October 11, 1996.

Purpose(s):
    Information in this system of records will be used for the 
identification of human remains. The data collected and stored will not 
be analyzed until needed for the identification of human remains.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, local and foreign authorities when the Armed 
Forces Institute of Pathology (AFIP) is requested to identify human 
remains.
    To a proper authority, as compelled by other applicable law, in a 
case in which all of the following conditions are present:
    (1) The responsible DoD official has received a proper judicial 
order or judicial authorization;
    (2) The specimen sample is needed for the investigation or 
prosecution of a crime punishable by one year or more of confinement;
    (3) No reasonable alternative means for obtaining a specimen for 
DNA profile analysis is available; and
    (4) The use is approved by the Assistant Secretary of Defense for 
Heath Affairs.
    The Army's `Blanket Routine Uses' do not apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored manually and electronically.

Retrievability:
    By individual's surname, sponsor's Social Security Number, date of 
birth, and specimen reference or AFIP accession number.

Safeguards:
    Access to the Armed Forces Institute of Pathology is controlled. 
Computerized records are maintained in controlled areas accessible only 
to authorized personnel. Entry to these areas is restricted to those 
personnel with a valid requirement and authorization to enter. All 
personnel whose duties require access to, or processing and maintenance 
of personnel information are trained in the proper safeguarding and use 
of the information. Any DNA typing information obtained will be handled 
as confidential medical information.

Retention and disposal:
    Records are maintained 50 years and then destroyed by shredding or 
incineration.
    Statistical data used for research and educational projects are 
destroyed after end of project.
    Military personnel, their civilian family members, or others may 
request early destruction of their individual remains identification 
specimen samples following the conclusion of the donor's complete 
military service or other applicable relationship to DoD. For this 
purpose, complete military service is not limited to active duty 
service; it includes all service as a member of the Selected Reserves, 
Individual Ready Reserve, Standby Reserve or Retired Reserve.
    In the case of DoD civilians and contractor personnel, early 
destruction is allowed when the donor is no longer deployed by DoD in a 
geographic area which requires the maintenance of such samples. Upon 
receipt of such requests, the samples will be destroyed within 180 
days, and notification of the destruction sent to the donor.
    Requests for early destruction may be sent to the Repository 
Administrator, Armed Forces Repository of Specimen Samples for the 
Identification of Remains, Armed Forces Institute of Pathology, 
Washington, DC 20306-6000.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Administrator, Repository and Research Services, ATTN: Armed 
Forces Repository of Specimen Samples for the Identification of 
Remains, Armed Forces Institute of Pathology, Walter Reed Army Medical 
Center, Washington, DC 20306-6000.
    Requesting individual must submit full name, Social Security Number 
and date of birth of military member and branch of military service, if 
applicable, or accession/reference number assigned by the Armed Forces 
Institute of Pathology, if known. For requests made in person, 
identification such as military ID card or valid driver's license is 
required.

Record access procedures:
    Individuals seeking access to information about themselves or 
deceased family members contained in this system should address written 
inquiries to the Administrator, Repository and Research Services, ATTN: 
Armed Forces Repository of Specimen Samples for the Identification of 
Remains, Armed Forces Institute of Pathology, Armed Forces Institute of 
Pathology, Walter Reed Army Medical Center, Washington, DC 20306-6000.
    Requesting individual must submit full name, Social Security Number 
and date of birth of military member and branch of military service, if 
applicable, or accession/reference number assigned by the Armed Forces 
Institute of Pathology, if known.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Individual, family member, diagnostic test, other available 
administrative or medical records obtained from civilian or military 
sources.

[[Page 10208]]

Exemptions claimed for the system:
    None.
[FR Doc. 98-5192 Filed 2-27-98; 8:45 am]
BILLING CODE 5000-04-F