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Browse by Year / 2002 / June / Friday, June 07, 2002
[Federal Register: June 7, 2002 (Volume 67, Number 110)]
[Notices]
[Page 39376-39380]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07jn02-65]
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DEPARTMENT OF EDUCATION
[CFDA No.: 84.011]
Title I, Part C--Education of Migratory Children; Correction
AGENCY: Department of Education.
ACTION: Notice of proposed requirements and minimum data elements for
an electronic system of records transfer and request for comment;
correction.
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SUMMARY: On May 28, 2002 a notice of proposed requirements and minimum
data elements for an electronic system of records transfer and request
for comment was published in the Federal Register (67 FR 36862).
Appendix A, published in that document, contained several errors. This
document corrects and republishes appendix A: Minimum Data Elements.
FOR FURTHER INFORMATION CONTACT: Alex Goniprow, Office of Elementary
and Secondary Education, U.S. Department of Education, 400 Maryland
Avenue, SW., room 3E333, Washington, DC 20202-6400. Telephone (202)
260-1205.
Individuals with disabilities may obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person identified in the preceding
paragraph.
Electronic Access to This Document
You may view this document, as well as all other Department of
Education documents published in the Federal Register, in text or Adobe
Portable Document Format (PDF), on the Internet at the following site:
www.ed.gov/legislation/FedRegister.
To use PDF, you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC, area at (202) 512-1530.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO access at: http://www/
access.gpo.gov/nara/index.html.
Dated: June 3, 2002.
Susan B. Neuman,
Assistant Secretary for Elementary and, Secondary Education.
Appendix A: Minimum Data Elements
The following table presents the proposed requirements for the
minimum data elements that a State shall collect and maintain for
the purpose of electronically exchanging, among the States,
educational and health information for all migratory students.
The table lists the data elements by: (1) A data element
identification number, (2) a code that identifies the primary user
function(s) for which the data element is required, (3) the name of
the data element, and (4) a data element definition.
In regard to the primary user functions for which a data element
is required, the letter ``E'' indicates that the data element is
required to help guidance counselors, school registrars, or migrant
education specialists with the timely and efficient enrollment of
migratory students in a school in the community in which the
children currently reside. The letter ``P'' indicates that the data
element is required to help guidance counselors or migrant education
specialists with the proper placement of migratory students into
courses and/or programs at the appropriate grade level. The letter
``G'' indicates that the data element is required to help guidance
counselors or migrant education specialists with the provision of
academic counseling that supports the completion of courses and the
accrual of credits needed for graduation.
In addition, the data elements are grouped into one of five
categories of data: (1) Data elements that describe a student, (2)
data elements that describe a school or project, (3) data elements
that describe the student's graduation plan, (4) data elements that
describe a student's course history, and (5) data elements that
describe a student's assessment information.
Finally, although the data elements are listed once, a number of
the data elements will be used for multiple entries in a migrant
student record (e.g., ``course title'' will be used for each course
in which a migratory student is enrolled).
[[Page 39377]]
Minimum Data Elements
----------------------------------------------------------------------------------------------------------------
No. Use(s) Data element Definition
----------------------------------------------------------------------------------------------------------------
STUDENT INFORMATION
----------------------------------------------------------------------------------------------------------------
1............................ E Unique Migrant A unique identification number assigned
Student Record to a migrant student and his/her
Number. record(s).
2............................ E State Student An alternate identification number
Identification assigned to a student by a State.
Number.
3............................ E Last Name1.......... Student's legal last name (paternal).
4............................ E Last Name2.......... If appropriate, student's legal last
name (maternal). [Note: Provides an
option for a hyphenated or double last
name.]
5............................ E First Name.......... A name given to a student at birth,
baptism, or during another naming
ceremony, or through legal change.
6............................ E Middle Name......... A secondary name given to a student at
birth, baptism, or during another
naming ceremony, or through legal
change.
7............................ E Generation.......... An appendage, if any, used to denote a
student's generation in his family
(e.g., Jr., Sr., III).
8............................ E Gender.............. A student's gender.
01 Female.
02 Male.
9............................ E Birth Date.......... The month, day, and year on which a
student was born.
10........................... E Birth Certificate The evidence by which a student's date
Flag. of birth is confirmed.
01 Birth certificate--A written
statement or form issued by an Office
of Vital Statistics verifying the name
and birth date of the child as reported
by the physician attending at the
birth.
02 Other official document (i.e.,
baptismal or church certificate,
physician/hospital certificate,
passport, previously verified school
record, State-issued ID, driver's
license).
03 Self Report--Parent or student
reports age, birth date, and place of
birth.
11........................... E Birth City.......... The name of the city in which the
student was born.
12........................... E Birth State......... The postal abbreviation code for a State
(within the United States), Outlying
Area, or State (in another country) in
which a student was born.
13........................... E Birth Country....... The name of the country in which a
student was born.
14........................... E Birth/Legal Parent1 The last/surname of the natural or
Last Name. adoptive male parent having legal
responsibility for a student.
15........................... E Birth/Legal Parent1 The first name of the natural male
First Name. parent having legal responsibility for
a student.
16........................... E Birth/Legal Parent2 The last/surname of the natural or
Last Name. adoptive female parent having legal
responsibility for a student.
17........................... E Birth/Legal Parent2 The first name of the natural or
First Name. adoptive female parent having legal
responsibility for a student.
18........................... E Current Parent/ The last/surname of the adult serving as
Guardian Last Name. the student's local guardian. [Note:
Provides an option for a hyphenated or
double last name.].
19........................... E Current Parent/ The first name of the adult serving as
Guardian First Name. the student's local guardian.
20........................... P G Grade Level......... The grade level in which a school/
project enrolls a student.
01 Grade 1.
02 Grade 2.
03 Grade 3.
04 Grade 4.
05 Grade 5.
06 Grade 6.
07 Grade 7.
08 Grade 8.
09 Grade 9.
010 Grade 10.
011 Grade 11.
012 Grade 12.
013 Ungraded.
014 Pre-school.
015 Kindergarten.
016 Out-of-School.
21........................... E P G Withdrawal Date..... The month, day, year on which a student
withdrew from a school or project.
22........................... E Ed Alert Flag....... Alert for a special need/educational
condition linked with a contact person.
23........................... E Ed Alert Contact.... The full, legally accepted, proper name
of the Ed Alert contact person.
24........................... E Ed Alert Phone...... The Ed Alert contact person's telephone
number including the area and
extension, if applicable.
25........................... E Med Alert........... Alert for a medical/health condition
26........................... E Med Alert Date...... Month, day, and year the alert was
issued
[[Page 39378]]
27........................... E Med Alert Contact... The full, legally accepted, proper name
of the Med Alert contact person.
28........................... E Med Alert Phone..... The Med Alert contact person's telephone
number including the area and
extension, if applicable.
29........................... E Immunization Date... The month, day, and year on which a
student receives an immunization.
30........................... E Immunization Type... The name of immunization that a student
has received.
31........................... ................. QAD (Qualifying).... The month, day, and year on Arrival Date
which the family unit or the student
(where the student is the worker)
arrived at the place where the
qualifying work was sought.
32........................... ................. QAD From City...... The name of the city in which the
previous school district is located.
33........................... ................. QAD From State...... The postal abbreviation code for a State
(within the United States) or Outlying
Area in which the previous school
district is located.
34........................... ................. QAD From Country.... The abbreviation code for a country
(other than the US) area in which the
previous school district is located.
35........................... ................. QAD To City......... The name of the city in which the new
school district is located.
36........................... ................. QAD To State........ The postal abbreviation code for a State
(within the United States) or Outlying
Area in which the new school district
is located.
37........................... ................. Residency Date...... The month, day, and year on which the
family unit or the student (where the
student is the worker) establishes
residency in a school district within a
State.
38........................... ................. Termination Date.... The month, day, and year on which the
student is no longer eligible for the
Migrant Education Program.
39........................... ................. Termination Flag.... The reason for the end of student
eligibility.
01 Non-migrant status, eligibility
expired.
02 Graduated.
03 GED.
04 Dropout.
05 Deceased.
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SCHOOL/PROJECT INFORMATION
----------------------------------------------------------------------------------------------------------------
40........................... E P G School/Facility A unique national code assigned to each
Identification Code. school, site, or facility providing
educational and/or educationally-
related services.
41........................... E P G School Name......... The full legally or popularly accepted
name of a school (or project providing
educational and/or educationally-
related services).
42........................... E P G Address1............ Line 1 of the mailing address. The
street number and name or post office
box number of a school's address.
43........................... E P G Address2............ Line 2 of the mailing address. The
building, office, department, room,
suite number of a school's address.
44........................... E P G Address3............ Line 3 of the mailing address.
45........................... E P G City................ The name of the city in which a school
is located.
46........................... E P G District............ The full legally or popularly accepted
name of a local educational agency
(i.e., school district or local
operating agency).
47........................... E P State............... The postal abbreviation code for a State
(within the United States) or Outlying
Area in which a school or other
facility is located.
48........................... E P G Zip................. The five or nine digit zip code portion
of a school or other facility's
address.
49........................... G Contact Name........ The full, legally accepted, proper name
of the school or project contact
person.
50........................... G Contact Title/ The common title or job position of the
Position. school or project contact person (i.e.,
Principal, Guidance Counselor, Federal
Program Coordinator, Migrant
Specialist, etc.).
51........................... E G Phone............... The telephone number of the school or
project contact person including the
area code and extension, if applicable.
Allow for an optional alternate phone
number.
52........................... E G Fax................. The facsimile number for the school or
project including the area code and
extension, if applicable. Allow for an
optional alternate fax number.
53........................... E Email............... The electronic mail (email) address of
the school or project contact person or
organization.
54........................... E P G Enrollment Date..... The month, day, and year on which a
student enrolls in a school, project,
or State and is eligible to receive
instructional or support services
during a given session.
55........................... P Enrollment types.... The type of school/migrant education
project in which instruction and/or
support services are provided.
01 Regular School.
02 Regular Term MEP-Funded Supplemental
Program.
03 Summer/Intersession MEP-Funded
Project.
04 Year Round MEP-funded Project.
05 Residency Only.
[[Page 39379]]
56........................... P G Designated School An indicator that designates the school
for Graduation Flag. or facility from which a student
expects to graduate and is linked with
associated school or facility
identification fields (i.e., district,
city, state, zip code). Only one school
may be designated for graduation at any
one point in time.
----------------------------------------------------------------------------------------------------------------
GRADUATION PLAN INFORMATION (SECONDARY STUDENTS ONLY)
----------------------------------------------------------------------------------------------------------------
57........................... G Graduation Year..... The year the student is projected to
graduate from high school. [Provided by
Designated School of Graduation].
58........................... G Type of Credential.. The type of credential that the student
expects to receive in recognition of
his/her completion of curricular
requirements. [Provided by Designated
School of Graduation].
01 Regular diploma.
02 Certificate of attendance/
completion.
03 General Educational Development
(GED) credential.
04 State-specific diploma (e.g, New
York Regents, Texas Minimum Program,
etc.).
59........................... G Subject Area Number of credits (Carnegie units)
Requirements. required in individual subject areas
for graduation in the State from which
the student is projected to graduate.
60........................... G Test................ The name of the test the student will
have to pass to graduate.
61........................... P G Subject Area........ The name of a subject area (e.g.,
History, English).
----------------------------------------------------------------------------------------------------------------
COURSE HISTORY INFORMATION (SECONDARY STUDENTS ONLY)
----------------------------------------------------------------------------------------------------------------
62........................... P G Course Title........ The name of a course (e.g., Algebra III,
American History, Art I, English III,
English-10).
63........................... G Course Type......... An indication of the general nature and
difficulty of instruction provided
throughout a course.
01 Regular (Default)--A course
providing instruction (in a given
subject matter area) that focuses
primarily on general concepts for the
appropriate grade level.
02 Honors--An advanced level course
designed for students who have earned
honors status according to educational
requirements.
03 Pre-Advanced Placement--A course in
preparation to admission to an AP
Program.
04 Advanced Placement--An advanced,
college-level course designed for
students who achieve specific level of
academic performance. Upon successful
completion of the course and a
standardized Advanced Placement
examination, a student may receive
college credit.
05 International Baccalaureate--A
program of study, sponsored and
designed by International Baccalaureate
Organization, that leads to
examinations and meets the needs of
secondary students between the ages of
16 and 19 years.
06 Accepted as a high school equivalent-
-A secondary-level course offered at an
education institution other than a
secondary school (such as adult
learning center or community college)
or through correspondence or distance
learning.
07 Not Applicable.
64........................... G Course Year......... Calendar year in which the course was
taken.
65........................... P G Course Section...... The prescribed duration of course taken.
01 Full year.
02 Section A--One of two equal segments
into which the course is divided.
03 Section B--One of two equal segments
into which the course is divided.
66........................... P G Term Type........... The prescribed span of time that a
course is provided, and in which
students are under the direction and
guidance of teachers and/or an
educational institution.
01 Full year.
02 Semester--A designation for the
segment of a school year that is
divided into two equal parts.
03 Trimester--A designation for the
segment of a school year that is
divided into three equal parts.
Term 04 Quarter--A designation for the
segment of a school year that is
divided into four equal parts.
05 Quinmester--A designation for the
segment of a school year that is
divided into five equal parts.
[[Page 39380]]
67........................... P G Grade-to-date....... For courses that have NOT been completed
(or credit granted), a numerical grade
(percentage) of student performance for
the grade-to-date that the student has
completed at the time of withdrawal.
68........................... P Clock Hours......... For courses that have NOT been completed
(or credit granted), the number of
clock hours to date that the student
has completed.
69........................... P Final Grade......... For courses that have NOT had credit
granted, a final indicator of student
performance in a class at the time of
withdrawal as submitted by the
instructor.
70........................... P Credits Granted..... The credits granted in Carnegie units
for a given course or a section of a
course (e.g., 1.0, .50, .33, .25, .20).
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ASSESSMENT INFORMATION
----------------------------------------------------------------------------------------------------------------
71........................... G Assessment Name..... The title or description, including a
form number, if any, that identifies a
particular assessment.
72........................... G Assessment Type..... The category of an assessment based on
format and content.
01 Achievement Test/State Assessment--
An assessment to measure a student's
present level of knowledge, skill, or
competence in a specific area or
subject.
02 Advanced placement test--An
assessment to measure the achievement
of a student in a subject matter area,
taught during high school, which may
qualify him or her to bypass the usual
initial college class in this area and
begin his or her college work in the
area at a more advanced level and
possibly with college credit.
03 Language proficiency test--An
assessment used to measure a student's
level of proficiency (i.e., speaking,
writing, reading, and listening) in
either a native language or an acquired
language.
04 Exit Exam.
05 GED.
06 Special Education Assessment.
07 Early Childhood Development
Assessment.
Other
73........................... G Assessment Date..... The month and year on which an
assessment is administered.
74........................... G Assessment Result... A score or statistical expression of the
performance of a student on an
assessment.
75........................... G Type of Result...... The metric in which results are
presented.
01 Proficiency level.
02 Percentile rank.
03 Pass/Fail (if failed enter numerical
score).
04 Normal curve equivalent.
05 Sections that have been successfully
completed (e.g., GED).
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[FR Doc. 02-14281 Filed 6-6-02; 8:45 am]
BILLING CODE 4000-01-P
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