[Federal Register: October 14, 2003 (Volume 68, Number 198)]
[Notices]               
[Page 59167-59168]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14oc03-55]                         

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DEPARTMENT OF DEFENSE

Department of the Air Force

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a record system.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on November 13, 2003 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force FOIA/Privacy Manager, AF-CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne P. Rollins at (703) 601-
4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 23, 2003, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 30, 2003.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 AF A

System name:
    Time and Attendance Feeder Records.

System location:
    Organizational elements of the Department of the Air Force, and 
headquarters of Combatant Commands for which Air Force is executive 
agent. Official mailing addresses are published as an appendix to the 
Air Force's compilation of systems of records notices.

Categories of individuals covered by the system:
    Personnel assigned to the Air Force and Combatant Commands under 
the auspices of the Department of the Air Force.

Categories of records in the system:
    Time and attendance data and labor distribution data that includes 
name, Social Security Number, work location, job order number, task 
orders, leave accrual data, occupational series, grade, pay period 
identification, time card certification information, special pay 
categories, work schedule, etc.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Purpose(s):
    To track time and attendance and labor distribution data for 
management and manpower decision support and for financial purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, in computers and on computer output 
products.

[[Page 59168]]

Retrievability:
    Retrieved by name, Employee Identification Number or Social 
Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software

Retention and disposal:
    Destroy reports generated at preparing activities when no longer 
needed. Destroy Individual Attendance and Overtime records after GAO 
audit or when 6 years old, whichever is sooner.

System manager(s) and address:
    Commanding officers at Air Force organizations, offices, or 
functions to which the individual is assigned. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding officer of their organization. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of records notices.
    Inquiries should contain the individual's full name, home address, 
Social Security Number or Employee Identification Number, organization, 
pay period, and must be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of their organization. Official mailing addresses 
are published as an appendix to the Air Force's compilation of records 
notices.
    Inquiries should contain the individual's full name, home address, 
Social Security Number or Employee Identification Number, organization, 
pay period, and must be signed.

Contesting record procedures:
    The Air Force's rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Individual; time sheets; and work schedules.

Exemptions claimed for the system:
    None.

[FR Doc. 03-25852 Filed 10-10-03; 8:45 am]

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