[Federal Register: December 17, 2003 (Volume 68, Number 242)]
[Notices]               
[Page 70224-70225]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr17de03-36]                         

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DEPARTMENT OF COMMERCE

[Docket No. 031203305-3305-01]

 
Privacy Act New System of Records

AGENCY: Department of Commerce.

ACTION: Notice of a New Privacy Act System of Records, COMMERCE/ITA-7, 
``Export.gov Community Registration''.

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SUMMARY: This notice announces the Department's proposal for a new 
system of records under the Privacy Act. The system is entitled 
``Export.gov Community Registration''. The International Trade 
Administration is creating a new system of records that would enable 
visitors to Export.gov to register for the site in order to access 
specific types of market research and counseling services, and to have 
this basic information automatically populate web forms and 
registrations across the Trade Promotion Coordination Committee web 
domains that comprise or directly link to Export.gov. The registration 
database (system of records) would be accessible by other partner 
agencies and would act as a common, multi-agency registration database. 
The registrants would have the ability to opt-in to receive e-mailed 
updates of upcoming trade leads, trade events, new market reports, 
foreign standards notifications, and/or whether they wanted to be 
contacted for exporter assistance. This system of records is designed 
to: (1) reduce the amount of time required for exporters to fill out 
numerous online forms and export documentation; and (2) enable 
exporters to opt to receive information of interest to better utilize 
the products and services available through the federal government.

DATES: Comment Date: To be considered, written comments must be 
submitted on or before January 16, 2004.
    Effective Date: Unless comments are received, the new system of 
records will become effective as proposed on the date of publication of 
a subsequent notice in the Federal Register.

ADDRESSES: Comments may be mailed to Gordon Keller, U.S. Department of 
Commerce, International Trade Administration, Room 1850, 1401 
Constitution Avenue, NW., Washington, DC 20230.

FOR FURTHER INFORMATION CONTACT: Gordon Keller at 202-482-3801.

SUPPLEMENTARY INFORMATION: Information collected in this system of 
records is basic, non-proprietary business and personal contact 
information. No private or proprietary data will be collected and/or 
stored by this system.
COMMERCE/ITA-7

SYSTEM NAME:
    Export.gov Community Registration.

SYSTEM LOCATION:
    System will be housed and hosted in the International Trade 
Administration, Room 1842 1401 Constitution Avenue, NW., Washington, DC 
20230.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    U.S. exporting companies and/or individuals involved in an ongoing 
exporting concern, U.S. private citizens, students and/or researchers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Company name, contact person's name, contact person's title, 
company address, company telephone number, company Web address, U.S. or 
non-U.S. organization, e-mail address, login name and password, fax 
number, company type, number of employees, product/service description, 
estimated annual sales, industry, the country(ies) of interest, yes/no 
option to be contacted with more information, and similar identifying 
information.

[[Page 70225]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    15 U.S.C. 1512.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) A record from this system of records may be disclosed to the 
Trade Promotion Coordination Committee (TPCC) partner agencies trade 
professionals.
    (2) In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute or contract, or rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred to the appropriate agency, whether Federal, State, local or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute or contract, or rule, regulation or order issued pursuant 
thereto, or protecting the interest of the Department.
    (3) A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate or administrative 
tribunal, including disclosures to opposing counsel in the course of 
settlement negotiations.
    (4) A record in this system of records may be disclosed to a Member 
of Congress submitting a request involving an individual when the 
individual has requested assistance from the Member with respect to the 
subject matter of the record.
    (5) A record in this system of records may be disclosed to the 
Department of Justice in connection with determining whether disclosure 
thereof is required by the Freedom of Information Act (5 U.S.C. 552).
    (6) A record in this system of records may be disclosed to a 
contractor of the Department having need for the information in the 
performance of the contract, but not operating a system of records 
within the meaning of 5 U.S.C. 552a(m).
    (7) A record from this system of records may be disclosed to the 
Administrator, General Services, or his designee, during an inspection 
of records conducted by GSA as part of that agency's responsibility to 
recommend improvements in records management practices and programs, 
under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be 
made in accordance with the GSA regulations governing inspection of 
records for this purpose, and any other relevant (i.e. GSA or Commerce) 
directive. Such disclosure shall not be used to make determinations 
about individuals.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in computer processible storage media, such 
as computer hard drives, magnetic disc, tape, in file folders, and on 
paper lists and forms.

RETRIEVABILITY:
    Records are submitted to the system by registrants to Export.gov. 
Each registrant chooses a unique username and password that enables the 
registrant to retrieve and edit their record only. Registrant records 
are transferred (or retrieved) from the central database by 
participating Federal Trade Promotion Coordinating Committee Agencies 
(TPCC) via Simple Object Access Protocol (SOAP). The security of the 
data transmissions between agencies are protected through the use of an 
encryption key shared between the International Trade Administration 
and its partner agency(ies).

SAFEGUARDS:
    Records and servers are located in a locked, climate controlled 
server room within the Department of Commerce. Access to this room and 
server is limited to those whose official duties require access.

RETENTION AND DISPOSAL:
    All records shall be retained and disposed of in accordance with 
National Archives and Records Administration regulations (36 CFR 
Subchapter B--Records Retention); Departmental directives and 
comprehensive records schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Same as listed under System Location.

NOTIFICATION PROCEDURE:
    Information may be obtained from: Chief Information Office, 
International Trade Administration, U.S. Department of Commerce, 1401 
Constitution Avenue, NW., Room 4800, Washington, DC 20230.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The Department's rules for access, for contesting contents, and 
appealing initial determinations by the individual concerned appear in 
15 CFR part 4b. Use address contained in the notification section.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained.

    Dated: December 11, 2003.
Brenda Dolan,
Department of Commerce, , Freedom of Information/Privacy Act Officer.
[FR Doc. 03-31095 Filed 12-16-03; 8:45 am]

BILLING CODE 3510-25-P